The Friends of Quiet Waters Park

The Arts and Music Festival at Quiet Waters Park  -   Application Guidelines

Event Dates: September 24 & 25, 2011

Application Dates: February 15 to May 31, 2011     Application Fee: $20

APPLICATION PROCEDURE:

• Complete all of the information on the online form.
  

• Submit electronic (jpeg) views of four (and only four) recent works completed within the past two years.
  

• In addition to the four views of your work, you must submit one jpeg illustrating booth presentation. Applications without a booth view will not be processed.
  

• Submit views to festival@friendsofquietwaterspark.org.
  

• A blind jury will evaluate your views, and you will be chosen to participate based upon the quality of your art.
  

• PLEASE NOTE: Once the blind jury has chosen the exhibitors, area assignments will be made upon a first come, first served basis with consideration to weight of jury vote and booth design, so it is to your benefit to submit your application as early as possible.
  

CRITERIA FOR ACCEPTANCE:

• All work must be original and completely finished.
  

• All work must exhibit a high level of competency and artistic talent.
  

• No imports, kits, items made from kits, items made using commercial patterns, items assembled from pre-manufactured components or arts and craft supplies may be displayed or sold.
  

DESCRIPTION OF YOUR ART:

• If you choose, you may also submit a twenty word description of your art for the jury. Descriptions of more than twenty words and those containing any elements that identify the artist will not be used.
  

BOOTH INFORMATION:

• The festival features exhibition space both inside in the park’s Visitor and Blue Heron Centers and outside in the Formal Garden between the two buildings and on the adjacent patios and porches. Prices range from $100 for an outdoor uncovered space to $200 for an inside space.
  

• Elevator service is available to the Visitor Center upper level. 
  

• Interior spaces comprise minimum areas of approximately 48 square feet with a front dimension of 7.5 to 8 feet.  Interior spaces are irregular in shape so flexibility in exhibit design is necessary.
  

• Outside spaces are approximately 100 square feet with dimensions of 10x10 feet.  Tents are permitted for all uncovered outdoor spaces within allowable dimensions.
  

• Exhibitors are required to stay within the boundaries of their assigned spaces and will be required to remove any items falling outside those boundaries.
  

• All indoor spaces have access to electricity, but such access is not guaranteed. Each space is limited to a maximum of 200 watts with the use of energy efficient lighting encouraged. Systems must be approved by the park staff during set-up. Generators are not permitted.
  

• Booth spaces will be assigned in the best interests of the festival. The administration reserves the right to make changes in display location.
  

• Once the booth assignments are made, you will be billed for the rental fee.
  

• Flexibility in accepting an outside space is desirable.
  

• Exhibitors may only show work typified by submitted images.
  

• All art displayed must be for sale.  Special sales and discounts are discouraged, as they tend to detract from overall quality.
  

• Each exhibitor is responsible for presenting an attractive appearance and keeping the area clean.
  

• All displays should be neat, clean and tables should be covered on visible sides to the floor with a suitable, professional looking cover.
  

• Exhibitors must supply their own tables and chairs.
  

• Exhibitors are expected to clean up and remove all materials associated with their displays at the end of the show.
  

• Exhibitors may not sublet or apportion space to anyone else.
  

SET-UP AND BREAK DOWN:

• From 10am to 6pm on the Friday before the festival, and/or from 7 to 9:30am on the Saturday of the festival.
  

• Unload from paved areas near doorways of the two buildings. Vehicles must then immediately be moved to authorized parking areas.
  

• There is to be no parking on the grass.
  

• The park has no staff to assist with set up or unloading.
  

• No one shall leave early on either day.
  

• All exhibitors must be out of the buildings and exhibit areas by 5:30pm on Saturday.
  

• Clean-up deadline is 7:30 pm on Sunday.
  

FINANICAL RESPONSIBILITIES:

• Quiet Waters Park, The Friends of Quiet Waters Park, Anne Arundel County, or staff/volunteers assume no responsibility for loss or damage to exhibitors’ property. The exhibitor may obtain independent insurance.  The Blue Heron and Visitor Centers both have security alarm systems that will be activated at night.
  

• Exhibitors are responsible for payment of Maryland state sales tax which is currently 6%.
  

NAVIGATION:

• Directions to the park, a park unloading area map with booth location will be sent to each exhibitor.
  

FOOD:

• Food and beverages will be available for purchase at the festival.
  

CANCELLATION:

• In case of cancellation, The Friends of Quiet Waters Park will refund space rental fee to exhibitors only if the space can be allocated to another. No refunds will be given for cancellations within a month of the festival.
  

The Friends of Quiet Waters Park is a nonprofit organization that supports

Quiet Waters Park through volunteering, fundraising, and advocacy.

Donations to the Friends are tax deductible.

Quiet Waters Park

is a facility of the

Anne Arundel County Department of Recreation and Parks.

All articles and images on this web site are the property of

The Friends of Quiet Waters Park.

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